Picture of two students looking at a computer screen. Picture of a professor with a computer teaching a small group of students. Picture of a student working at a laptop.

Microsoft PowerPoint - Audio Narrations

Introduction

Recording narrations and comments are features of PowerPoint in the Microsoft Office Suite. You can record a narration before or during a presentation. If narration is recorded during a presentation, the audience’s comments will be included in the narration along with the presenter's. Additionally, you can record comments on selected slides only, rather than narrate an entire presentation.

When you add narration or a comment to a slide, the sound icon appears on the slide. You can click on the icon to play the sound or set the sound to play automatically during the presentation.

The benefits of multimedia instructional materials for students with diverse abilities and needs are significant. For some students with cognitive disabilities, particularly those with short-term memory issues, the opportunity to hear the instructor’s comments and/or lectures repeatedly, aids in content understanding and memory recall.

 

Please click below for an audio of the introduction to PowerPoint Audio Narrations.

 

Note (This only applies to the Mac version of PowerPoint.)

According to Microsoft Support (2000), “When you rehearse timings and then record narration, your narrations may not play back as expected. The narrations may be cut short.” Please see Microsoft’s article for a possible solution at the following link: http://support.microsoft.com/kb/251035.

Instructions on How to Use the Recording Narrations and Comments Features of PowerPoint

Please click here PDF download to download the instructional guide to the Narrations and Comments features of PowerPoint (Mac version).

Please click here PDF download to download the instructional guide to the Narrations and Comments features of PowerPoint (Windows version).

Please click below for a video demonstration of how to use the audio feature of PowerPoint.

Demo: Inserting Audio into PowerPoint Slides

Demo: Previewing Narrations

Demo: Recording Comments

Demo: Recording Narrations 1

Demo: Recording Narrations 2

 

For additional information on guidelines for quality and accessibility, please visit the following resources:

Audio Quality Standards:

PDF downloadhttp://www.lehman.edu/faculty/hoffmann/itc/techteach/audio/Audio_guidelines.html
PDF downloadhttp://www.lehman.edu/faculty/hoffmann/itc/techteach/audio/audiotechinfo.html
PDF downloadhttp://www.lehman.edu/faculty/hoffmann/itc/techteach/audio/Audio_on_your_computer.html

Audio Accessibility Guidelines:

PDF downloadhttp://www.usa.gov/webcontent/accessibility/508compliant-and-accessible-multimedia.shtml

Technical Requirements and Where to Access Microsoft Office Suite

Mac Requirements:

  • Intel, PowerPC G5 or PowerPC G4 (500 MHz or faster) processor
  • Mac OS X 10.4.9 or later
  • 512 MB RAM
  • 1.5 GB hard drive

Windows Requirements:

  • 500 MHz processor speed or higher
  • Windows XP SP 2, Server 2003 SP1 or later
  • 256 MB RAM
  • 2 GB hard drive

Go to http://us20.trymicrosoftoffice.com/product.aspx?re_ms=oo&family=officepr... to download a 60 day free trial of MS Office Pro 2007;

 

Go to http://www.microsoft.com/mac/products/Office2008/trial-download.mspx to download a 30 day free trial for MS Office 2008 for Mac.

 

Picture of a PowerPoint slide with the audio icon imbedded.

Reviews

Every e-Tool in the e-Toolbox was reviewed by either a UDI Online Project research and design team member, or one or several faculty at five partner institutions who incorporated a specific e-Tool into an online or blended course they taught. Faculty from these partner institutions also requested that students review the e-Tool included in a course or products created through the use of the e-Tool (e.g., documents, videos, audio clips, or other items). Likert scale surveys with open-ended questions were used by respondents.  Feedback from the reviewing UDI Online team member or faculty who used a tool is presented in addition to student ratings when available.

 

e-Tool Review Results

Faculty e-Tool Review Results
Number of faculty reviewers: 7

 

1. The e-tool was easy to incorporate into my course.

picture of results-71.4% of reviewers strongly agreed that this e-tool was easy to incorporate into their course.  14.3% of reviewers agreed that this e-tool was easy to incorporate into their course. 14.3% of reviewers strongly disagreed that this e-tool was easy to incorporate into their course.

2. I used the e-tool to address the following: (Select all that apply).

picture of result-14.3% of reviewers used this e-tool to reduce the physical demands placed on learners and to allow maximum attention to learning.  14.3% of reviewers used this e-tool to facilitate communication with and between students.  28.6% of reviewers used this e-tool to allow students to demonstrate mastery of content.  42.9% of reviewers used this e-tool for other uses (their comments on usage are below).

 

Other:
  • Teaching course material.
  • "Teaching."
  • For reveiw of materials covered in class and to free up in class time.

3. Do you think the e-tool exemplified the construct of UDI within your course?
(UDI is defined as an approach to teaching that consists of the proactive design and use of inclusive instructional strategies that benefit a broad range of learners including students with disabilities.)

picture of results-57.1% of rev iewers strongly agreed that this e-tool exemplified the construct of universal design for instruction in their course.   42.9% of rev iewers agreed that this e-tool exemplified the construct of universal design for instruction in their course.

4. Please comment on the benefits of using the e-tool in your course.

  • Offers an opportunity to "teach". Voice allows you to emphasize concepts and for students to feel more connected. It gave me a forum to "teach".
  • Allows "teaching" to happen in an on-line course.
  • Adds a human element to the course. Voice allows for emphasis, and further explanation.
  • Iinclude thought-provoking questions within a PowerPoint lecture and/or clarify a specific concept in the lecture with an example Students requiring extra review of material covered, or notetaking accommodations benefitted from the use of the PowerPoint narrative.
  • Ability to provide another medium for student learning.

5. Please comment on any drawbacks of using the e-tool in your course.

  • No text to speech feature.
  • Hearing impaired/deaf population would not have full access.
  • Students don't know that they have to go to slide show mode to hear it.
  • Students need to know to go to slideshow or they will miss out on the narration.
  • Some students were unaware of how to turn on or increase the volume of the audio on their computers.

6. I will use the e-tool in another course.

Picture of results-100% of reviewers would use this e-tool in another course.

7. In the future, I will use the e-tool to address the following: (Select all that apply)

Picture of results-14.3% of reviewers will this e-tool in the future to state and explain course requirements.  28.6% of reviewers will this e-tool in the future to reduce the physical demands placed on learners and to allow maximum attention to learning.  14.3% of reviewers will this e-tool in the future to facilitate communication with and between students.  28.6% of reviewers will this e-tool in the future to allow students to demonstrate mastery of content.  42.9% of reviewers will this e-tool in the future for other uses (their comments on usage are below).

Others:

  • Teaching.
  • Teaching material.
  • Course content review, to create a library of lectures for a course to be used as outside classroom learning.

 

 

 

 

Student e-Tool Review Results

Number of students who took the survey: 13

Number of students with learning disabilities who took the survey: 1

1. The tool was easy to use.

Picture of the result of

2. The tool assisted me with the following: (Select all that apply)

 Picture of result of how the tool assist me

3. Please comment on the benefits of using the tool in the course.

  • Gave better understanding of the material.
  • Helped clear up topics in PowerPoint.
  • It covered the subject Professor audio.
  • Allows for a lecture type of setting.

4. Please comment on any drawbacks of using the tool.

  • Sometimes it stopped playing during clicking off the PowerPoint or even changing sound...very sensitive.
  • I had difficulty using it with Google Chrome.
  • You cannot pause the audio.